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Procurement Operations Analyst

Date:  Jun 18, 2022
Job ID:  2892
Location: 

Bothell, WA, US, 98011

Remote and Hybrid Work Opportunities:  Hybrid (WA Based)

Puget Sound Energy is looking to grow our community with top talented individuals like you!  With our rapidly growing, award winning energy efficiency programs, our pathway to an exciting and innovative future is now.

PSE's Safety & Corp Shared Svcs team is looking for qualified candidates to fill an open Procurement Operations Analyst position!
Specific details regarding the work arrangements for this position will be discussed in further detail during the interview process.

Job Description

Provides critical support to Procurement function through purchase order tracking / analysis and conducting resolution of invoice errors and payment issues, working with Accounts Payable as appropriate. Works cross-functionally on escalated delivery issues with orders to drive resolution. Performs a variety of single instance purchasing functions necessary to procure materials and/or services. Under direction of Senior and Supervisory staff, responsible for transactional purchasing of commodities/services through utilization of the agreed buying channel, awarding purchase orders and executing contract change orders/extensions. 

 

Upholds the safety compliance standards inherent in PSE’s operating and/or field procedures related to work responsibilities. Promotes and supports a culture of total safety.
 

Demonstrates commitment to conduct business honestly, ethically and consistent with our core values and Code of Conduct.  Ensures duties are performed in accordance with all regulatory compliance obligations.
 

Job Responsibilities

  • Track and monitor to ensure purchased materials and/or services are received by the agreed date, at the right price
    • Serve as point of contact for delivery issues with orders (i.e. quantities, late orders, etc.); escalates if needed
    • Works cross-functionally on escalated delivery issues with orders to drive resolutionReview and verify past due purchase order reports and contact suppliers to address overdue purchase orders
    • Work with suppliers and internal stakeholders to understand delivery or service issues, help drive to resolution
  • Transactional purchasing of materials and services through utilization of the agreed buying channel
    • Perform and expedite buying processes including catalog maintenance and management
    • Coordinate with Suppliers to obtain product or service information such as price, availability and delivery schedule
    • Proactively inform Category/Sourcing Managers regarding opportunities, issues and status for assigned area of responsibility
    • Support buying channel analysis as requested; advise procurement on opportunities to drive efficiency through different channels
  • Manage any issues with invoicing (mismatch quantities, incorrect pricing) – escalate if needed
    • Work with Category Management on escalated invoicing issues to drive resolution
    • Resolve any receiving errors or issues
    • Work with Accounts Payable (AP) to respond to supplier past due invoicing inquiries
  • Maintain pricing tables in appropriate systems and drive contract compliance
    • Perform contract maintenance including contract pricing updates within set thresholds
    • Review and validate invoices to ensure alignment with contract approved pricing and terms & conditions, escalate to Contract Management as needed
  • Identify recurring issues in the buying and invoicing process, conduct root cause analysis to identify potential solutions or improvements
     

Minimum Qualifications

 

  • Bachelor’s degree in finance, supply management, business administration, engineering or other related field; or equivalent combination of education and experience may be substituted.
  • 2-3+ years of experience in Procurement, Accounting/Finance, or a related field
  • Proficient with Microsoft Office Suite
  • Excellent verbal and written communication skills are required
  • Ability to work effectively and collaboratively, both as a team member and independently
  • Strong understanding of the Procure-to-Pay process and downstream operations
  • Ability to prioritize activities and excellent time management / organizational skills. 
  • Demonstrated ability to handle multiple tasks and assignments simultaneously
  • Strong aptitude, ability, motivation and interest in performing quantitative analysis within a business environment
  • Knowledge and understanding of procurement governance, processes and policies
     

Desired Qualifications

  • Experience in collecting, manipulating, interpreting, and cleansing data
  • Proven ability to learn new applications / systemsExperience in spreadsheet, database, and statistical analysis
  • Experience with eProcurement Source-to-Pay tools desirable 
  • Experience with ERP systems
  • Ability to identify, assess and mitigate risk
  • Analytical and interpretive skills to recognize, comprehend and assess data, complex issues, and industry information. 
     

Additional Information

Families and businesses depend on PSE to provide the energy they need to pursue their dreams. Our steadfast commitment to serving Washington communities with safe, dependable and efficient energy started in 1873. Today we're building the Northwest's energy future through efforts like our award winning energy efficiency programs and our leadership in renewable energy.

 

At PSE we value and respect our employees and provide them opportunities to excel. We offer an expansive pay package that includes competitive compensation, annual goals-based incentive bonuses, comprehensive benefits, 401(K), a company paid retirement pension plan, and an employee assistance and wellness program.

 

Puget Sound Energy is committed to providing equal employment opportunity to all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, sexual orientation, gender identity, marital status, veteran status or presence of a disability that with or without reasonable accommodation does not prevent performance of the essential functions of the job, or any other category prohibited by local, state or federal law.

 

Should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources Staffing department at jobs@pse.com or 425-462-3017.


Nearest Major Market: Seattle
Nearest Secondary Market: Bellevue