Legal Assistant

Job Description

Help keep a collaborative legal team organized, responsive, and running smoothly!

Puget Sound Energy's Legal Department is looking for a proactive, highly organized Legal Assistant who takes pride in providing exceptional service. Working with the Legal and Environmental Departments, this role is an excellent opportunity for someone who enjoys keeping operations running smoothly, managing complex information, and supporting a multi-disciplinary team of legal professionals who help power the communities we serve. In this role you will help attorneys and legal professionals stay prepared, responsive, and focused by keeping information organized deadlines on track, and day-to-day operations running smoothly.

This is a great opportunity for someone who enjoys variety, precision, recordkeeping and logistics. You will help manage records and documents, process invoices and expenses, support legal operations initiatives and provide a wide range of administrative support to attorneys and legal professionals. The position works closely with legal matters and confidential information, while understanding that it does not provide legal advice. 

What You'll Do 

• Manage Legal Department files and electronic records. 

• Process invoices and expenses and assist with budget administration. 

• Coordinate calendars, meetings, events, and travel. 

• Draft, edit, proofread, format documents, presentations, and spreadsheets. 

• Support legal operations and workflow improvement projects. 

• Assist with bankruptcy notices or claims and other administrative needs. 

• Anticipate attorney needs, manage deadlines, and protect confidential and privileged information. 

    
Upholds the safety compliance standards inherent in PSE’s operating and/or field procedures related to work responsibilities. Promotes and supports a culture of total safety.

Demonstrates commitment to conduct business honestly, ethically, and consistent with our core values and Code of Conduct. Ensures duties are performed in accordance with all regulatory compliance obligations.

Job Responsibilities

• Responsible for the management and organization of the Legal Department’s files, including maintenance of legal electronic records management system.
• Develops and maintains library organization system, in cooperation with others in the Legal Department.
• Assists with processing bankruptcy notices or claims.
• Assists with budget preparation and financial administration, including processing invoices from vendors and outside firms, as well as internal expenses.
• Manages applicable department personnel’s calendars and scheduling, including meeting and event coordination.
• Supports legal operations and workflow improvement projects and tasks.
• Provides document drafting, editing, proofreading, and formatting support.
• Prepares PowerPoint presentations and Excel spreadsheets and other materials.
• Coordinates travel for applicable Legal department personnel.
• Performs all other administrative functions as needed.
• Anticipates attorney needs and managing deadlines.
• Maintains confidentiality of all corporate or other private, personal, or privileged information.
• Performs other duties as assigned.

Minimum Qualifications

• High school diploma.
• Three (3) years of experience as a legal assistant.
• Experience with legal electronic records management.
• Excellent verbal and written communication skills.
• Detail-oriented, especially as to accounting or financial information.
• Proficient with Microsoft Office programs.

Desired Qualifications

• Experience in an in-house legal department or corporate setting.
• Knowledge of the utility or energy industry, records retention practices, or SAP.
• Experience supporting regulatory, compliance, environmental, litigation, governance, or corporate law matters.
• Knowledge of records management and retention practices.

Additional Information